why outsource to a virtual assistant? woman with bun at desk with computer, books and plant

At one point or another, you’ll hear from a friend, mentor, or business coach that it’s time to get help in your business.
They’ll tell you that you’re running yourself ragged, that you’re wasting time on the day-to-day tasks that could be done by anyone.
But, you’re not quite ready for the commitment of time, energy or resources, required to take on an employee. Just the thought of all the additional paperwork, reporting, and setting up a workspace gives you a headache.

Not ready for an employee?
Why not test the waters with an experienced Virtual Assistant?

Why a virtual assistant?

Here are ten reasons for you to outsource to a virtual assistant.

  1. When engaging a Virtual Assistant (VA), Online Business Manager (OBM) or the like, they are considered to be a contractor, not an employee. The definition of a contractor can be found on your Tax Department website, for Australians that would be the Australian Taxation Office. Australians can find the decision tool here.
  2. Using a VA or remote worker means there is no need to set up an office/workspace or buy extra equipment or furniture.
  3. You can hire multiple virtual assistants for specific needs/skill sets and experience
  4. Only pay for the hours you utilise, or the project price you’ve approved (subject to scope and changes).
  5. No tax, super, personal leave, holiday pay or WorkCover to outlay.
  6. Each subcontractor that you use has their own insurance. Remember to ask for copies of the Certificates of Currency when engaging a virtual assistant if they aren’t provided in your agreement or Welcome Pack.
  7. A great VA is a specialist in their field, so can complete the work faster than you could, more efficiently and effectively, freeing you up to concentrate on other areas of your business.
  8. You’ll know what you’re spending with agreed rates, packages, or project fees negotiated and put in writing.
  9. If the contractor is unable to service your request, they can often refer you to someone else who can help or make a recommendation of where to look next.
    AND lastly…
  10. You decide what work to give your VA, and what you delegate now, and into the future.

Don’t know where to start?

If you’re unsure of what to delegate to a virtual assistant, but know you need help as you can feel your hair turning greyer by the minute, consider the following.

Create a task list

Write down all of the tasks you do in your business, every little thing, all day, every day for a week.
Yes, I know, that will take time, the time you currently don’t have… that’s why you’re looking to outsource. But give it a try.

Write every task as you do it, either onto a notepad, recorded in an app on your phone, as a word or excel document, just get each and every item down. It’s important to make the list as you do each task because, at the end of the day, you’re tired and will likely forget those little bits and pieces you do unconsciously, like filing emails or documents digitally, tagging emails for follow-up, putting appointments or webinars in your calendar, and so on.

Once you’ve done this for a week, or longer if you’re close to an end of month or end of the quarter period, you’ll have an expansive list of all of the day-to-day operations that exist within your business, even the ones you didn’t realise you did. This list becomes the basis for your outsourcing. The next step is to prioritise it.

Prioritising tasks to delegate

Grab your task list. Mark it up, in whatever way suits you, to indicate which tasks you hate to do, which ones you love, and which ones only you can do.

For example; a coach cannot delegate the coaching of their clients, only they can do that. But, a coach can outsource the maintenance of their website and booking platform, especially if it’s not something they enjoy doing or find technology difficult.

So, go ahead, mark up your list. Hopefully, you’ve separated it into things you love to do, things you have to do, and things that would best be done by other people. This last list is what you outsource to a virtual or remote assistant, freeing up your time to take on additional clients, write more stories, or create new programs.

Pick your top three

With your ‘I hate this!’ and ‘Things someone else could do’ lists in front of you, look for any duplicates. What appears on both lists?
Pick the top three items, that would provide the greatest impact, to have taken off your to-do or task list.
These are the items you can look to delegate first.

A sheet of paper to list items to outsource to a virtual assistant or contractor

Now, there are a number of ways to find your virtual or remote assistant. Facebook groups, word of mouth, asking friends or associates, listing the role on a site like Fivver or Upwork. This will end up with you having to trawl through potentially hundreds of responses, and deal with calls and DMs for days.

Let me tell you a secret, there are very few places I’d recommend you look for your future VA. But at the top of the list is Find A VA*.

* Find a VA even offer a free ‘TOP TIPS for choosing the RIGHT VA’ Fact Sheet, which you will find invaluable when preparing to interview and hire your first VA.

Interviews and Onboarding

Follow whatever process suits you best for sorting applicants, interviewing and onboarding your newest team member.

And that’s it, that’s how you outsource to a virtual assistant.

If you’re still not sure about outsourcing or delegating, have a look at my article about the cost of delegating vs DIYing in your business, or this quick read about moving from dread to delegation.

If you want to work with me…

Please take a look at the services I offer if you’re in the market for a VA.

If you have any questions, are looking for a recommendation, or would like to discuss how I can assist with your needs you can contact me by booking the time that best suits you in the calendar below..

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